Now Hiring: Events and Seminar Programs Assistant

Job Description:

AHS is seeking to hire a full-time Events and Seminar Programs Assistant to support the planning and execution of its national programming and events. Reporting to the Director of Events and Seminar Programs and working closely with AHS’s programmatic and executive teams, he/she will have the opportunity to help shape and execute a diverse portfolio of conferences, seminars, panel discussions, receptions, and other engagements featuring leading scholars, policymakers, and national security practitioners. This role involves extensive event coordination, relationship management, and collaboration across AHS’s programming teams to deliver high-quality experiences for speakers, participants, and guests. Ideal candidates are highly organized, detail-oriented, strong communicators with a demonstrated interest in U.S. foreign policy and national security. Those committed to AHS’s mission and principles and approaching their work with cheerfulness, entrepreneurial spirit, and sincerity will find working at AHS an exciting and rewarding opportunity.

Key Responsibilities

• Support the planning and execution of AHS’s diverse portfolio of events and programs, including conferences, seminars, panel discussions, receptions, and other engagements;
• Coordinate event logistics from start to finish, including venue selection, vendor management, catering, transportation, audiovisual needs, and on-site execution;
• Work closely with AHS’s Academic, Professional, Executive, and Communications teams to deliver high-quality programming that advances the organization’s mission;
• Help cultivate a welcoming and professional experience for speakers, distinguished guests, sponsors, and attendees;
• Assist with event communications, invitations, registration, and preparation of program materials;
• Support the production and technical execution of virtual events and discussions;
• Maintain accurate program records, track attendance and engagement, and assist with post-event reporting and follow-up;
• Assist with other AHS projects as assigned.

Requirements

• A Bachelor’s degree and a demonstrated interest in U.S. foreign policy and national security;
• Strong understanding of and commitment to AHS’s mission and principles;
• Exceptional organizational skills, attention to detail, and ability to manage multiple projects and competing priorities simultaneously;
• Strong interpersonal and communication skills, including the ability to develop and maintain professional relationships with speakers, participants, vendors, and other key stakeholders;
• Demonstrated ability to exercise sound judgment, take initiative, and solve problems in a fast-paced environment;
• Ability to work collaboratively across teams while independently managing assigned responsibilities;
• Flexibility to work occasional evenings and weekends and travel as required for AHS events and programs.

Salary and Benefits

Commensurate with experience.